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How to Capture a Screenshot of Your PC in Microsoft Windows

by on October 25, 2018
in Computers and Software, Tips & How-Tos, Tech 101 :: 0 comments

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Have you ever wanted to capture a screenshot of your computer screen to send to a friend helping you troubleshoot an issue with your PC? Or capture an image to use in a document or to have as a legal record?

Many people struggle to find a solution for this common need (my mother has been known to take pictures of the computer with her phone and send them to me in all their blurry glory!). But Windows has a built-in tool few people know about that makes it super simple to capture screenshots of a portion of your screen, an individual window or the entire display. Called Snipping Tool, it’s been around since Windows Vista, and if you have any modern version of Windows (WIndows 7, 8, 10) you already have it on your PC. I use it so often for capturing images on my computer that I have it as a permanent shortcut in my taskbar.

How to open Windows Snipping Tool

If you’re on Windows 10, the easiest way to open Snipping Tool is to type “Snipping tool” in the Windows search box. 

Microsoft Windows 10 search box

Then just select it in the search results (it should look like an icon of scissors cutting a red oval).

Microsoft Windows 10 snipping tool

Using Snipping Tool to capture the screen

Snipping Tool is incredibly easy to use. There are four different modes that you can select from the Mode dropdown menu:

  1. Capture your full screen
  2. Capture a single window
  3. Select and capture a rectangular block
  4. Free-form capture.

Choose the mode that is most appropriate for what you want to capture (I find that I usually use the Rectangular Snip mode because it offers the most flexibility to capture exactly what I want and nothing else) and then click New. If your selected Full-screen Snip, the entire screen will automatically be captured. If you chose Window Snip, click on the window you want to capture. Rectangular Snip will grey your screen and bring up a crosshair to select the area you want to capture. And Free-form is, obviously, just that (hope you have a steady hand).

If you make a mistake with your capture, just click New to try again or Cancel to exist out of the capture function. And starting in Windows 10, there is a Delay feature that will pause capture by up to five seconds (helpful if you want to capture a dropdown menu, for example). Snipping Tool also has a pen and highlighter for basic annotations.

Once you’ve captured what you want to capture, you can save it to your computer as an image file (PNG, GIF or JPEG) or copy it to your clipboard to paste into a document or email. You can also set up Snipping Tool to send emails directly, but that requires setting up your email accounts within the tool, which is probably overkill for most users.

Pin Snipping Tool to your taskbar

If you think you will be using Snipping Tool often (or that you may forget what it’s called when you need it in the future), it’s worth adding to your Windows taskbar for easy access. Just search for Snipping Tool from the Windows search box, as you did before, right click on it and choose Pin to Taskbar.

Is there a similar screen capture tool for Mac users?

Starting with macOS Mojave has a screen capture function similar to the Microsoft Snipping Tool that you can open by pressing Shift-Command (⌘)-5 on your keyboard. For those with earlier macOS versions, there are keyboard shortcuts that provide similar capture functions, but with far fewer options for editing or saving.

[Image credit: Microsoft, Snipping Tool Menu]

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